Privacy Policy – Sir Martin Frobisher Academy
Introduction
At Sir Martin Frobisher Academy, we are committed to protecting the privacy and security of personal information. This Privacy Policy explains how we collect, use, store, and protect personal data in line with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
We ensure that all personal data is handled lawfully, fairly, and transparently.
What Information We Collect
We may collect and process the following types of personal information:
Pupils:
- Name, date of birth, and contact details
- Assessment and attainment information
- Attendance and behaviour records
- Safeguarding and welfare information
- Medical and dietary information
Parents and Carers:
- Names and contact details
- Emergency contact information
- Communication preferences
Staff and Visitors:
- Personal and employment details
- Safeguarding and security information
How We Use Personal Data
We use personal information to:
- Support teaching and learning
- Monitor and report on pupil progress
- Ensure the safety and wellbeing of pupils
- Communicate with parents and carers
- Meet legal and regulatory requirements
- Manage school operations effectively
Legal Basis for Processing
We process personal data under the following lawful bases:
- Legal obligation – to comply with education and safeguarding laws
- Public task – to carry out our role as an educational institution
- Consent – where required, for specific uses of data
Sharing Information
We may share personal data with:
- The Department for Education (DfE)
- Local authorities
- Ofsted
- Healthcare professionals
- Educational support services
We only share information when it is necessary and lawful to do so.
Data Security
We take data security seriously and have measures in place to protect personal information from loss, misuse, or unauthorised access. These include:
- Secure storage systems
- Restricted access to sensitive data
- Staff training on data protection
Data Retention
We only keep personal data for as long as necessary to fulfil its purpose or to meet legal requirements. Data is securely disposed of when no longer needed.
Your Rights
Under data protection law, individuals have the right to:
- Access their personal data
- Request correction of inaccurate information
- Request deletion of data (where applicable)
- Object to processing
- Request restriction of processing
Requests can be made by contacting the school office.
Cookies and Website Use
Our website may use cookies to improve user experience. Cookies are small files stored on your device that help us understand how the website is used.
You can control or disable cookies through your browser settings.
Contact Us
If you have any questions about this Privacy Policy or how your data is handled, please contact the school office at Sir Martin Frobisher Academy.
Updates to This Policy
To view the Reach2 Privacy Policy, please click here. We may update this Privacy Policy from time to time to reflect changes in legislation or school procedures. The latest version will always be available on our website.